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Overview
VINs to Multiple Groups allows a VIN to be assigned to more than one Vehicle Group, enabling a single vehicle to serve multiple use cases based on program or source of business.
How does VINs to Multiple Groups work?
When a Vehicle Group is assigned to a reservation, the group acts as a billing configuration. During the start-contract workflow, a vehicle within the group is selected and assigned to a contract, at which point the group-level billing configuration applies to the contract.
It’s important to add the source of business and rate details to a Vehicle Group’s name so that it’s clear to a Dealerware user when assigning a group during the reservation workflow—for example, Rental: 35/Day.
The Vehicle Group’s corresponding Driver Agreement applies to the vehicle chosen during the start-contract workflow, therefore it’s important to confirm that the correct Driver Agreements are assigned to Vehicle Groups (see: Multi-Agreements).
How does VINs to Multiple Groups impact Availability?
Dealerware now calculates availability at the combined-fleet level, rather than at the Vehicle Group level. This means that the Dealerware platform will compare the active contracts to the total number of vehicles at your location for a given new-reservation period (between pick-up & drop-off).
If there are more vehicles than active contracts, the platform will allow a reservation to be created without the risk of overbooking, due to general availability.
If there are fewer cars than active contracts, then there is a risk of overbooking and the platform will notify you with a warning message when selecting reservation pickup and drop-off dates.
The Vehicle Group chosen during the reservation workflow will continue to dictate which vehicles are available to assign to a corresponding contract.
How do I assign VINs to multiple Vehicle Groups?
There are two ways you can assign a VIN to one or more Vehicle Groups from the Vehicle page, via the Vehicles table, or when uploading an individual vehicle.
Assign VINs from the Vehicles Page
- Select Vehicles from the main menu
- Select the checkbox next to the VINs you wish to assign to multiple groups
- Select Change Vehicle Group from the popup
- Select all applicable Vehicle Groups from the popup
- Select Save
*Note that a VIN must be in a non-rented vehicle status in order to reassign a Vehicle Group.
Assign VINs when Uploading a Vehicle
- Select Vehicles from the main menu
- Select Add Vehicle at the top-right of the page
- Select all applicable Vehicle Groups from the dropdown menu
- Select outside of the dropdown menu
- Select Add Vehicle
How do I know which Vehicle Groups a VIN is assigned to?
- Select Vehicles from the main menu
- Locate the vehicle in question
- View the Vehicle Groups column and observe the affiliated groups
