Dealerware Web can be used to generate invoices when the bill is being paid in part, or in full, by someone other than the dealership customer. Dealerships can choose to either create a Warranty Invoice or split the bill, depending on the dealership's specific needs.
Warranty Invoices
Warranty invoices are typically used when the OEM or a third-party warranty company is one of the expected payers for a portion, or all, of the rental charge (daily rate).
Warranty invoices automatically include the following information, which will appear on the warranty invoice PDF:
- Dealership Details - address and phone number
- Contract Details - Customer information, Service Vehicle ID, Contract ID, Service Repair Order, Contract Duration
- Vehicle Details- VIN, License Plate, Stock number
Warranty invoices require the following information to be entered, which will appear on the warranty invoice PDF:
- Warranty Authorization Number
- Daily Rate
- Warranty Days
- Taxable Rate
Split Bill
Dealerships typically split the bill when anyone other than the OEM is one of the expected payers for a portion of the rental charge (daily rate). The additional payer could include, but is not limited to the following:
- Sales department at the dealership
- Parts department at the dealership
- 3rd party insurance
A split bill automatically includes the following information, which will appear on the invoice:
- Invoice information- Invoice number and invoice date generated
- Contract Details - Contract ID, Customer Name, Service Vehicle information, Contract Duration
- Dealership Details - Dealership name and address
A split bill requires the following information about the additional payer to be entered. The information will appear on the invoice:
- Reference Note
- Payer's name- business name
- Attention to- individual person's name
- Payers Address
- Payers Phone Number
- Payers Email Address