When configuring your dealership settings, there are two separate options to charge for Fuel and a Fuel Convenience Fee.
Charging Fuel allows your dealership to recover the cost for fuel used. The amount is set per gallon, so the charge collected will vary depending on the amount of fuel used by your customer.
Fuel Convenience Fee:
This is a flat fee applied if the customer returns with less gas than they started out with. The fee stays the same, whether they used one gallon or the whole tank.
Your dealership has enabled charging for Fuel at $3 per gallon and a Fuel Convenience Fee of $5.
A vehicle is loaned out with a full tank of gas and is returned with 4 gallons less.
The charges are calculated as follows:
(Fuel Charge x Fuel Used) + Fuel Convenience Fee = Total Charge
($3 x 4) + $5 = $17
When the contract closes, there will be a $17 balance.