Create a Contract
Create and start a contract in Dealerware Web to assign a customer to a vehicle and generate a Driver Agreement. You can edit select contract details based on the status of the contract.
First book a reservation by assigning a customer to a Program for a select period of time, then proceed to contract creation and assign a vehicle, obtain a customer signature, and start the contract.
Alternatively, you can locate a previously booked reservation and proceed to contract creation.
Book a Reservation
Select Contracts from the main menu (alternatively, you may begin from a complete customer profile)
Select Add Contract
Once redirected to New Reservation, assign the customer by using the search bar (applies to existing Customer Profiles only)
Set the Pickup & Dropoff date & time
Assign the Program
Assign the Service Advisor (select None if one does not apply)
Add the Repair Order and Service Vehicle ID (optional)
Select Save Reservation
After booking the reservation, select View Reservation Details
Once redirected to Contract Details: Overview, you can proceed to contract creation, edit details, or add notes
Proceed to Contract Creation
In Contract Details, select the Manage tab at the top left under the Contract ID.
Assign a Vehicle & Set Fuel & Odometer
In Select Vehicle, search for the vehicle you wish to assign
Select the vehicle
Set Fuel Level & Odometer (values will auto-populate for vehicles enabled with Connected Car Services)
Add/View Vehicle Issues
In Vehicle Issues, add or view an Issue
Add Additional Drivers
In Additional Driver Information, add Additional Drivers (optional)
Obtain a Customer Signature
Obtain a signature (via Contactless Contracting: Select Send Text Message (US) or Send Email (Canada) or manually: Select Skip, manually obtain signature)
If the contactless option was selected, the Signature Status will indicate whether the customer submitted their signature
Select the Customer's Preferred Credit Card
In Credit Card Hold, select the appropriate credit card (applies only when credit card holds are configured within the selected Program's settings)
Start the Contract
After a customer signature has been obtained, select Start Contract
