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Creating a Contract

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Written by Gabriela Vargas

Create a Contract

Create and start a contract in Dealerware Web to assign a customer to a vehicle and generate a Driver Agreement. You can edit select contract details based on the status of the contract.

First book a reservation by assigning a customer to a Program for a select period of time, then proceed to contract creation and assign a vehicle, obtain a customer signature, and start the contract.

Alternatively, you can locate a previously booked reservation and proceed to contract creation.

Book a Reservation

  • Select Contracts from the main menu (alternatively, you may begin from a complete customer profile)

  • Select Add Contract

Contracts
  • Once redirected to New Reservation, assign the customer by using the search bar (applies to existing Customer Profiles only)

  • Set the Pickup & Dropoff date & time

  • Assign the Program

  • Assign the Service Advisor (select None if one does not apply)

  • Add the Repair Order and Service Vehicle ID (optional)

  • Select Save Reservation

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  • After booking the reservation, select View Reservation Details

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  • Once redirected to Contract Details: Overview, you can proceed to contract creation, edit details, or add notes

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Proceed to Contract Creation

  • In Contract Details, select the Manage tab at the top left under the Contract ID.

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Assign a Vehicle & Set Fuel & Odometer

  • In Select Vehicle, search for the vehicle you wish to assign

  • Select the vehicle

  • Set Fuel Level & Odometer (values will auto-populate for vehicles enabled with Connected Car Services)

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Add/View Vehicle Issues

  • In Vehicle Issues, add or view an Issue

Contract

Add Additional Drivers

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Obtain a Customer Signature

  • Obtain a signature (via Contactless Contracting: Select Send Text Message (US) or Send Email (Canada) or manually: Select Skip, manually obtain signature)

  • If the contactless option was selected, the Signature Status will indicate whether the customer submitted their signature

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Select the Customer's Preferred Credit Card

  • In Credit Card Hold, select the appropriate credit card (applies only when credit card holds are configured within the selected Program's settings)

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Start the Contract

  • After a customer signature has been obtained, select Start Contract

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